Priority Status
Understanding Plotwise's predictive priority status system for permit activity.
Priority Status is Plotwise's intelligent prediction system that analyzes permit activity patterns to help you focus on permits most likely to need attention soon.
What is Priority Status?
Priority Status predicts permit activity based on:
- Historical update patterns
- Time since last activity
- Permit type and jurisdiction
- Status transition patterns
This helps you prioritize which permits to check proactively.
Priority Status Values
Active Predictions
Wait
Color: Gray Meaning: Recent activity, expect quiet period
The permit had recent activity and typically won't update for a while based on patterns.
Action: No immediate action needed. Monitor normally.
Approaching
Color: Yellow Meaning: Activity window opening
Based on patterns, the permit is entering a timeframe where updates commonly occur.
Action: Start paying closer attention. Prepare for potential action needed.
Expect Update
Color: Orange Meaning: Update likely soon
Historical patterns suggest this permit should receive an update in the near term.
Action: Watch closely. Consider proactive contact with jurisdiction.
Overdue Indicators
Overdue - Hot
Color: Red Meaning: Update significantly overdue
Permit has exceeded expected update timeframe by a notable margin.
Action: Urgent attention. Contact jurisdiction to check status.
Overdue - Warm
Color: Orange-Red Meaning: Update moderately overdue
Permit is past expected update window but not critically so.
Action: Follow up with jurisdiction. May be normal delay.
Overdue - Cold
Color: Light Red Meaning: Update mildly overdue
Just past expected window. May not be concerning yet.
Action: Monitor. Escalate if continues.
Other Statuses
Checked
Color: Green Meaning: Recently verified
You or the system recently confirmed the permit status.
Action: No action needed until next check cycle.
Stale
Color: Gray Meaning: Extended inactivity
Permit has had no updates for an extended period, beyond normal patterns.
Action: May warrant investigation or archiving if truly inactive.
Dead
Color: Dark Gray Meaning: Likely abandoned/completed
Very long period of inactivity suggesting permit is no longer active.
Action: Consider removing from watchlist if confirmed inactive.
How Priority Status Works
Data Analysis
The system analyzes:
- Jurisdiction patterns: How fast does this jurisdiction typically process?
- Permit type patterns: What's normal for this type of permit?
- Historical data: How have similar permits progressed?
- Current status: What typically happens after this status?
Prediction Model
Factors considered:
- Days since last update
- Expected days between updates
- Standard deviation for similar permits
- Current permit status
Accuracy Notes
Priority Status is predictive, not deterministic:
- Based on historical patterns
- Individual permits may vary
- Jurisdictions may change practices
- External factors (backlogs, holidays) affect timing
Tip: Use Priority Status as a guide for prioritization, not an absolute prediction. Always verify important permits directly.
Using Priority Status
Daily Workflow
- Start with Red/Orange: Address overdue permits first
- Review Yellow: Prepare for upcoming activity
- Spot-check Gray: Verify inactive permits periodically
Setting Up Views
Filter by Priority Status:
- Open Watchlist filters
- Select Priority Status filter
- Choose status values to view
- Save as custom view
Combining with Permit Status
Most effective when combined:
- Priority Status: When to pay attention
- Permit Status: What action is needed
Example: "Overdue Hot" + "Corrections Required" = Urgent action needed
Customizing Predictions
Organization Settings
Some prediction parameters can be adjusted:
- Sensitivity (how quickly something becomes "overdue")
- Jurisdiction-specific adjustments
- Permit type considerations
Manual Overrides
Mark permits as "Checked" to reset predictions:
- Open permit details
- Click "Mark as Checked"
- Resets prediction timer
Best Practices
Trust but Verify
- Priority Status guides attention
- Always confirm critical permits directly
- Report consistently wrong predictions
Batch Processing
Use Priority Status for efficient workflows:
- Process all "Hot" permits together
- Schedule weekly "Warm" reviews
- Monthly review of "Stale" permits
Clean Up Dead Permits
Regularly review "Dead" status:
- Confirm if truly inactive
- Remove from watchlist to free slots
- Archive if needed for records