Permit tracking & alerts
Every change detected.
Every team member notified.
Plotwise monitors permit portals around the clock and sends your team instant alerts when statuses, inspections, fees, or conditions change — no portal logins required.
Fee payment required
$125.00 impact fee posted — due within
26-00002509: 8700 MEADOWOOD BLVD, TEMPLE TER, FL
The tracking problem no one talks about
Construction teams lose hours every week checking portals, chasing updates, and discovering problems too late. These are the gaps that cost you time, money, and client trust.
Portal fatigue
Your team logs into five different portals every morning just to check if anything changed overnight.
Silent failures
A permit goes on hold for missing documents, but no one notices until the client calls asking why nothing moved.
Scattered updates
Status changes arrive via email, voicemail, and portal notes — scattered across inboxes with no central record.
Missed inspections
An inspection gets scheduled or rescheduled, but the field team only finds out when they show up to an empty site.
No audit trail
When a client disputes a timeline, there is no timestamped record of every status change and who was notified.
Team blind spots
One person tracks permits in a spreadsheet. When they are out sick, the whole team flies blind.
Eight scopes. Zero blind spots.
Every permit change falls into one of eight scopes. Choose which ones matter to you, silence the rest, and never miss a critical update.
Status
Know the instant a permit moves — approved, denied, on hold, or issued.
Processing
Track review stages and processing milestones as your permit moves through the pipeline.
Conditions
Get alerted when new conditions are added or existing ones are cleared.
Inspections
Never miss a scheduled, passed, or failed inspection again.
Fees
See new fees posted and payments recorded before they become overdue.
Attachments
Know when plan sets, letters, or documents are uploaded to the record.
Related permits
Track linked sub-permits, master permits, and cross-referenced records.
Agency notices
Catch agency comments, review notes, and official communications.
Your channel. Your schedule.
Your rules.
Not every change needs the same attention. Configure exactly how each type of update reaches you — by channel, by scope, per team member.
Email alerts
Rich HTML emails with permit details, change diffs, and direct links to the dashboard. Delivered the moment a change is detected.
SMS alerts
Concise text messages for time-sensitive changes — status flips, inspection results, and fee postings — right to your phone.
Per-scope control
Enable or disable each of the 8 scopes independently. Get SMS for status changes but email-only for attachments. Every team member sets their own preferences.
Plotwise Alert
alerts@plotwise.us
Permit BLD-26-0511664 status changed
Status updated from In Review to Approved
5118 N Suwanee Ave, Tampa, FL 33603
Plotwise: BLD-26-0511664 status changed to Approved. Inspection ready. View: dashboard.plotwise.us/p/...
Notification previews
Expect update
Activity pattern suggests an update is imminent
Approaching
Nearing a typical update window based on history
Overdue — hot
Significantly past expected update — needs attention now
Overdue — warm
Past expected update but less urgent than hot
Overdue — cold
Long overdue with low recent activity
Checked
Recently verified — no changes detected
Wait
In a normal waiting period — no action needed
Stale / Dead
No activity for an extended period
Know which permits need attention — before they are overdue.
Plotwise analyzes activity patterns across every tracked permit and assigns a priority status that tells you where to focus. Instead of checking every permit manually, glance at the priority indicator and act on what matters.
- Priority predictions update automatically based on historical patterns and jurisdiction-specific timelines.
- Sort your watchlist by priority to surface permits that need follow-up — no guesswork.
- Stale and dead permits are automatically dimmed so your team focuses on active work.
One watchlist for every permit your team tracks.
No more spreadsheets, browser tabs, or portal bookmarks. Every permit your team monitors lives in a single, sortable, filterable watchlist — with real-time status and priority indicators.
- Intelligent sorting keeps active permits above completed ones, with priority-based ordering within each group.
- Current Stage column shows exactly where each permit is stuck in the review pipeline.
- Activity column surfaces note and task counts at a glance — no need to open each permit.
- Bulk actions let you add notes, assign tasks, or export data across multiple permits at once.
- Export your filtered view to CSV or Excel for client reports and internal tracking.
Built for your workflow
Whether you're a GC managing subs, an expediter with 30 clients, or evaluating tracking software — Plotwise fits how you work.
Contractors
GCs & project managers
Track sub permits, vet companies by permit history, and get alerts before clients ask.
Learn moreExpediters
Expediting agencies
Manage 10-40+ clients from one dashboard. Shareable reports and automated monitoring.
Learn moreSoftware
Teams evaluating tools
See how Plotwise compares to spreadsheets, generic PM tools, and manual portal checks.
Learn moreMulti-Jurisdiction
Cross-county builders
Unified dashboard for Hillsborough, Pinellas, Pasco, and more. One view, all counties.
Learn moreCounty Portals
Portal-fatigued teams
Replace CAPTCHAs, timeouts, and clunky portals with automated monitoring and alerts.
Learn moreFrequently asked questions
Common questions about permit tracking and alerts.
Stop logging into portals.
Start getting notified.
Set up your team in minutes. Add your permits, configure your alerts, and let Plotwise handle the rest.